7 Tips To Be More Productive

Being productive is a skill that requires a lot of experimenting and practicing. It is about demolishing your bad habits that make you waste a lot of time and energy, as well as fine tuning the ones that make you prone to be more efficient with less time and energy.

Over the years I have always tried to experiment habits that would help me to be more productive, as most of the times I was finding myself with an endless list of things to do, but at the end of the day very few of them were completed.

These are my top 7 proven tips that I have tested over the years in order to be more productive.

Be Productive, Not Busy.

The number one point I want to get across is a reformulation of your vocabulary. I fall into this trap very often and it took me a while to actually realize that most of the times I was busy but not productive at all. This is because I used to be very disorganized, jumping from one task to the other without completing it, not concentrating on the major tasks I had to complete first.

Being productive means to be smartly busy, this leads to more fulfilment and having more tasks done.

Make A Sensible List

If you have a little bit of time left, how about start writing your own bucket list
Photo by Glenn Carstens-Peters / Unsplash

Making a list is crucial when it comes to be more productive. Try to generate a list of clear and specific tasks to get them done.

One of the fundamental skills of productivity is time-management. This means that every task needs to have a specific time-to-complete attribute, as we will discuss later on in this article. So, be as specific as you can, otherwise it is difficult to tell if you have actually completed the task and it will also be challenging to allocate a specific time to it.

For example, if I were to write down “Work on new project”, you can tell that it is highly generic and vague, making it extremely difficult to allocate a time-to-complete attribute to it. This will mess up all the other tasks and the prioritization process too. Instead, try to reformulate it to a much simpler sub-task, like “Write down proposal” or “Set objectives of the project”. Likewise, the generic task of “Sort Out Life Admin” can be reformulated as “organize receipts for tax return” or similar related tasks.

Keep your list nice and short, it should not have more than two major tasks and no more than 5 total tasks in it. If you finish your list before you can always add tasks in there, but the more there are the more overwhelming it gets.

Parkinson’s Law

Eventually everything hits the bottom, and all you have to do is wait until someone comes along, and turns it back again. ⌛️
Photo by Aron Visuals / Unsplash

Parkinson’s law states that a given task takes the time that you allocate to it. I am not going into great details on how it works and how to use it in this article. If you are interested to read more about it, you can find the detailed article here.

Long story short, assign the time that you think it will take you in order to complete that task. Try to challenge this time, make it shorter. You will be amazed on what your brain can achieve under strict deadlines.

Prioritize

Now that you have generated a list and you know approximately how much time you need for each task, it is now time to prioritize the tasks listed in it. My personal trick is to set a quick and easy task at the very top. Usually it is a task that doesn’t usually take more than 5-8 minutes to complete and it can be something like “Reply to Dr X about patient Y” or “Update calendar with confirmed meetings”. This will give me the chance to quickly tick something off my list and it will fuel my brain with motivation for having already completed a task. Also, it will give you the chance to switch to “work mode”.

After your “warm-up” task, place one of the major tasks after that. Ideally try to cram the major tasks before your lunch break placing the ones that require more time to complete on the top of the list and the ones that require less time to complete at the bottom.

Learn To Rest

Small coffee on a saucer
Photo by Elizabeth Tsung / Unsplash

It is a very common misconception that productive people do not rest and that they work with no break all they long. It is actually counterproductive and shifts the equation from productive to just busy.

Take short, regular coffee/walk breaks in between tasks, this will help to reset the brain and get ready for the next task.

2 Minutes Rule

Some tasks take more time than others, and you might be tempted to write them all down, regardless of how much time they will take. As I have said above, you ideally want to aim for a short and concise list without flooding it with non-related, easy tasks that take up too much space.

Try to allocate a slot of 20 minutes for all the tasks that take 2 minutes or less in order to complete them, like washing your cup of coffee, or brushing your teeth, or tidy up your desk.

In other scenarios and if you are not working with a list, try to complete there and then those small tasks that take 2 minutes or less, instead of procrastinating.

Work Smart

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Photo by Austin Distel / Unsplash

Productivity is all about working smart and optimization, and this also mean foreseeing and avoiding repetitive, and time consuming activities.

The first example that comes into my mind is when writing/replying to emails. Email conversation can be quite time-consuming, especially when your first email is not self-explanatory and does not have an algorithm with a clear plan of action. Let’s consider these scenarios when writing an email for a business meeting.

Scenario 1

Me: Dear X, can we please have a catch-up meeting? When would that best suits you? Kind Regards, A.

X: Dear A, thank you for your email. Sounds good, should we do this week? Kind Regards, X.

Me: Dear X, thank you for you reply. Sure. I am free Wednesday afternoon? Would that suits you? Kind Regards. A

X: Dear A, Wednesday afternoon I am free from 5-7. Kind Regards X.

Me: Dear X, I have another personal meeting around that time, could we do earlier? Kind Regards, A.

X: Hey A, how about 13:00? Kind Regards, A.

Me: Could we make 14:00 just to be sure I can make it on time? KR A.

X: In that case it is better if we move it to Thursday, would 14:00 be OK? X.

Me: On Thursday I can only do 10 am. Would that work. A.

X: 10 am it is. Should I prepare any particular document? X.

Me: If you could present spreadsheet Z would be great, as we need to discuss XYZ. A

X: All set. Will see you there. A.

This conversation would actually take at least 20 to 30 minutes, which is way too time consuming and there is a better way to to that. See Scenario 2.

Scenario 2

Me: Dear X, hope this email finds you well. I was wondering if we could have a 20 minutes catch-up meeting to discuss XYZ. To do that I need you to have spreadsheet Z ready.

If you want to have the meeting this week I am available at the following times: Wednesday at 14:00, Thursday at 7:30 or 10:00. If those times are not suitable for you next week I am available on Monday at 13:00 and Friday at 20:00. If those times are still not good for you, please get in touch with co-worker P (CCed in this email) and arrange a meeting with him, he will then write and forward to me a summary of the meeting with the outcomes.

Let me know if any of those times are good, if not get in touch directly with co-worker P.

Kind Regards

A

As you can see this is clear, concise, self-explanatory, with a clear algorithm of steps to follow and it only takes 2 minutes to write. This principle can be applied to pretty much every aspects of your life, and it is a huge time saver.

How To Read Skincare Ingredient List

By the end of this article I don’t expect you to know every single ingredient that is good and bad for you in a skincare product, it would just be impossible and even expert dermatologists don’t know all of them as there are hundreds of thousands out there. Instead, this article has more the purpose to educate you in how to get oriented in all those weird names, recognize if a product is as good as it says to be, what are the ingredients you should look out for and which ones to avoid, and most importantly to help you to be more of a mindful buyer.

Before I proceed I have to do the disclaimer thingy guys to protect my cheap as* for getting sued just in case you might read this article, which has a pure informative and educative purpose, as a medical advice – so:

Disclaimer:

All medical-related content and media on the Antonello Vona Website is created and published online for informational purposes only. It is not intended to be a substitute for professional medical advice and should not be relied on as health or personal advice.

Always seek the guidance of your doctor or other qualified health professional with any questions you may have regarding your health or a medical condition. Never disregard the advice of a medical professional, or delay in seeking it because of something you have read on this website.

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OK, we can move on now.

As producers and pharmaceutical companies are not really legally required to list the concentration of each ingredient (at least for the non-medicated products) to protect their recipe, it might be a little bit difficult to determine at which concentration is a given ingredient. However, there are a few tricks that can help you to figure out if an ingredient is at a higher or stronger concentration than another ingredient.

Generally speaking, the ingredients in a skincare product are listed according to their concentration: the ones that appear at the very top of the list have a higher concentration and the more you progress through the list their concentration decreases – in fact, most commonly you will find Aqua (water) at the top of the list as it is the basic, and most abundant ingredient in all products.

Try to look at the first 7 ingredients, these will give you already some valuable information about the product: if there are ingredients at a higher concentration that you want to avoid, what active ingredients are there, or if there is an ingredient you know you are sensitive or allergic to.

Most products have an ingredient called Phenoxyethanol – this is used as a stabilizer and preservative that limits bacterial growth used in cosmetics (i.e. creams, soaps, and perfumes). The European Economic Community (EEC) Cosmetics Derivative and the Cosmetics Regulation of the European Union approved phenoxyethanol in concentrations up to 1%. This is a very important piece of information because we know that this ingredient can only be used up to 1%, and we also know that ingredients are listed according to their concentration gradient. So, anything above phenoxyethanol is likely to be more than 1% and all the ingredients below phenoxyethanol are more likely to be below 1%.

So, for example, let’s suppose you want to buy a skincare product with a good exfoliative active ingredient (i.e. Salcylic Acid or Glycolic Acid), you go to the supermarket or drugstore and find these two product that have these ingredients, let’s say you are looking for a product with Salicylic Acid:

Let’s say that both products launch the same message through their names “Salicylic Acid for good exfoliation and anti-blemishes”.

But when you turn the bottles over, and you read the ingredient list you see this:

Product 1

Aqua, Methylpropanediol (hydration), Butylene Glycol (hydration), Salicylic Acid (Beta Hydroxy Acid, exfoliant), Polysorbate 20 (stabilizer), Camellia Oleifera (Green Tea) Leaf Extract (skin calming/antioxidant), Sodium Hydroxide (pH balancer), Tetrasodium EDTA (stabilizer), Phenoxyethanol (preservative).

Product 2

Aqua, Cetearyl Alcohol & Polysorbate 60 (Emulsifying Wax), Helianthus Annuus (Sunflower Oil), Vegetable Glycerin, Olea Europaea (Olive Oil), Cocos Nucifera (Coconut Oil), Butyrospermum Parkii (Shea Butter), Prunus Armeniaca (Apricot Kernel Oil), Phenoxyethanol & Ethylhexylglycerin, Stearic Acid, Salicylic Acid, Zinc Oxide, Xanthan Gum, Allantoin, Hydrolysed Silk, Tocopherol (Vitamin E), Sodium Hyaluronate, Citrullus Vulgaris, Fragaria Vesca (Strawberry Fruit Extract), Vaccinium Macrocarpon.

Both Product 1 and Product 2 are very well known brands, and both have the same “Salicylic Acid” in the name of the product, and someone might even want to choose one product over the other for the loyalty they have towards a certain brand, but which one do you think it is more effective and less irritating to your skin?

Let’s take a closer look at both of them.

In Product 1, Salicylic acid is the 4th ingredient listed and it appears way before Phenoxyethabol, which means that its concentration is above 1%; in Product 2 it is the 11th of the list and it is listed after the phenoxyethanol, which tells us that it has a concentration of less than 1%.

Also, as you can see from the extensiveness of the ingredient list of both products, Product 2 has way more ingredients than Product 1, and those ingredients in excess (as you will learn later on in this article) can be extremely irritating to your skin as it has a bunch of stuff I usually run away from every time I see them listed (certain oil, fragrances, perfumes etc…).

If you haven’t figured that out yourself already, SPOILER ALERT! Product 1 is the one you might want to go for in this case.

So, which one do you think will be cheaper?

I love this example because it not only shows you how two different brands can claim to do the same thing, having the exact same ingredient, but one is way more superior than the other one once you look at the ingredient list, and it also debunks the myth that quality stuff are way more expensive than crap products. In this case Product 1 is a lot cheaper than Product 2.

I guess that by now I got your curiosity and you want to know what Product 1 is. Well, it is Paula’s Choice. Metti Link

Ingredients you might want to avoid

Some ingredients in skincare products can be really aggressive and irritating for your skin; some of them are really obvious, some others are less obvious. Since the purpose of this article is how to read a skincare product ingredient list and not “what to avoid in skincare products”, I will just concentrate on a few ingredients like fragrances and oils for now. So, here’s some ingredients you might want to be aware of and run away from should you see them on the top of the ingredient list:

Fragrances/perfume

We often associate the quality of a product by its smell, just like we do with food. I mean, if something smells so good that should be good for your skin to, right?

Wrong!

Unfortunately, most of the times what is good for the nose is not good for the skin and as pleasant as it can be to smell, fragrances and perfumes can be very bad for your skin, especially if your skin is very sensitive and delicate.

Pharmaceutical and cosmetic companies are not legally obliged to list every single scented ingredient they use to make their product appealing by making it smell nice, all they need to do is to put “Fragrance/Perfume” in the ingredient list. No matter if that contains 1 or 100 scented crap to make it smell nice.

So, should you see it within the first ingredients, put that down! Its concentration is way too high to be applied on your face or sensitive skin.

This doesn’t mean that if I find an fragrance in a skincare product I really like (because it has a lot of good ingredients) I won’t buy it , as far as it is not listed within the first few ingredients, its concentration is not crazy high, and it does not contain other irritating ingredients, I will buy it. But whenever I have the choice to avoid them, I will.

Essential Oils

Unfortunately, most of the times what is good for the nose is not good for the skin. The nice smell is often given by essential oils, which are volatile essences extracted from pretty much everything that has a smell (i.e. flowers, fruit, and seeds) and these can contain many substances – the majority of which are damaging for the skin.

Some essential oils are good for the skin, as they contain antioxidant (like caffeic acid and rosemarinic acid) and they can also help to fight the topical troublemakers of the skin, acting as antibacterial (fighting bacteria) or antimycotic (fighting fungi/yeast).

You can arguably say that there are some research out there showing that certain amounts (such as 0.1%) of these oils are non-irritating, but these studies don’t really take into account that skincare products contain more than one essential oil, probably at greater concentrations than 0.1%, and these will add up to a higher risk of irritation.

Skin is very good at hiding when it’s being irritated. So, even if you don’t see a reaction, the damage is still occurring beneath skin’s surface, cumulatively leading to problems you will see later on. Irritation is pro-aging, the opposite of what most adults want from skincare.

So the essential oils you might want to avoid and well-known to be aggressive and trouble-makers for the skin are all the citrus oils, like lemon, mandarine, tangerine, grapefruit, etc.; mint oils such as balm mint, peppermint etc.; and camphor oil. Other oils you want to avoid are: oregano oil, ylang ylang oil, sage oil, jasmine oil, ginger oil, eucalyptus oil, lemongrass oil, rosemary oil, neroli oil, and could go on and on for ages. So, my best piece of advice is to avoid all skincare products containing fragrant plant oils and extracts.

How do you do it? Simple! Try to let your nose to the shopping first (the product should’t have any nice smell), and check the ingredients to spot any fragrances/perfume/scented oils in it.

Resources

I know this might sound very overwhelming, and it is. There are thousands of ingredients you have to be aware of, good ingredients and bad ingredients that be have as such at different concentrations. This is why I think it is fair to share with you some resource to go and reference to whenever you feel stuck.

My number one suggestion is Paula’s choice dictionary. This is a very useful and powerful resource that will help you out to determine if an ingredient is bad or good.

Another great resource you can use in INCIdecoder. This will let you put in the brand of the product you want to check, and it will spit out the ingredient list, color coding them, and telling you if they are known to be allergens/irritants or if they are good ingredients for you.

6 Habits of Successful People

Although when we think of successful people we start to think at fame, wealth, and high social status, in its most simplistic form, success is the accomplishment of an aim or purpose. This is something that we have to keep in mind when we talk about success because we tend to wrongly label successful people by the numbers of figures in their bank account or Instagram followers. And yes, all the big names out there (Tesla, Bill Gates, Steve Jobs, etc…) have both money and followers, the underlying common denominators that took them where they are are passion, hard work, sacrifice, time and patience.

We all see successful people as beautiful, tasty cakes, a product of a recipe that shaped them as such, and we want to follow the same recipe that made them successful. That’s why we get hooked up when we see “The 5 habits of Successful People”, because we hope that by literally and religiously following those steps we will become as successful in life as they are.

But the reality is, we can be successful in our own ways, without the freezing cold showers first thing in the morning, or waking up at 4:50am everyday, as we read and watch everywhere on the web.

Don’t Wake Up at stupid o’clock in the morning.

Why? Because if you are 28 years old and you have been having the same routine for the last 10 years waking up at 8:30 in the morning, it is highly unlikely that you will find the motivation to implement this in your routine for years on end. It might last from less than a week to 10 days and than it will start to fade off.

We have all read articles and watched inspiring Youtube videos where the first thing they mention is to wake up at 5 o’clock in the morning (or similar times) in order to be a successful person in life.

I have tried several times over the years to implement this habit inside my routine, and I have systematically failed every single time because I am not a 5:00 am kind of person. If anything it led me to believe that I wasn’t made to be successful because of my failure to wake up at 5:00 am.

If you are a morning person and you naturally wake up early, well… good for you. If you are more of a late-morning person than guess what… it is totally fine and you won’t be less successful than the early bird.

There is an amazing book, which I highly recommend you to read/listen, called “Why We Sleep” by Dr Matthew Walker, a scientist and professor of neuroscience and psychology. In his book, he states that there are two kinds of people: the early birds, people who naturally wake up early in the morning, and the night owls, people who go to bed late at night and wake up later in the morning. This reveals that our sleep schedule is not just a personal preference but there is an innate, biological predisposition that also has a genetic component. Early riser find their productivity peak in the morning whereas night owls find their productivity peak in the early afternoon and evenings. It is hard to be a night owl in a society that wants you to be an early riser, because they have to fight against their innate sleep timing in order to fit in, and this can heavily affect how you sleep, how you eat, your mood and health.

In summary, it is not waking up stupidly early that will make you successful, but what you will do from the time you open up your eyes and get out of bed.

Start with the end

Whatever is the project you are working on, try to start with the end. Having in mind what you want your final product to be like gives you the possibility to be a lot more efficient when you actually work to make it. This is because having your eyes fixed on your final product will help you to determine what tools and techniques you will need in order to achieve it. It also gives you the right positive mindset to start and work on it, because in that case we become goal oriented, and it will make less frustrating working on the tedious staff that we need to work on in order to achieve our goal.

Look forward to fail

To me this sentence is equal to “to look forward to learn”. Failing is unpleasant, and no one wants to. It gives a feeling of not being able to achieve something, and that we worked hard for nothing. The truth is that failing is a crucial part of the learning process, we get better and better each time we fail. The most vicious loop you can fall into is failing and do the same things that brought you to fail all over again. We have to be mindful every time we fail, process and acknowledge the failure and retrospectively look at our work spotting potential flaws and reflecting what we could have done better or differently. So, in essence, you either succeed or learn, you never truly fail.

Plan your day the night before

Planning your day the night before is an effective time-management skill that allows you to be more organized during the day.

Having a list of things to do gives us the opportunity to waste less time in actually thinking what we need to do during the day. There is the temptation to be carried away by the enthusiasm of being productive the day after, and this takes us to write down way too many tasks on our list, probably even big tasks that require a lot of time and energy in order to give us the satisfaction to cross them out. So, there my be the risk that you will be left with way too many unchecked things in your list at the end of the day, and this can give you a feeling of “I haven’t done enough”. So here’s my suggestion, write down only a few tasks that you think are realistically achievable and estimate the right time you think you will need in order to complete them, and most importantly prioritize them. Leave the most challenging ones to the time of the day where you think you have your productivity peak, but off course this will then greatly depend on your work and life schedule.

Make your bed

Although I might sound like your mom now, this is a take-home message I have actually taken from the homonymous book “Make your bed” by William H. McRaven. It might sound like a simple task, and it certainly is, but making your bed as soon as you wake up will actually let you start the day with your first accomplishment, your brain will start to release endorphins because if there is one thing the brain loves is to have that feeling of accomplishment after completing a task this will accoany all the way through the night time when you go back to nicely done bed.

Prefer quality over quantity

This is quite self-explanatory, but preferring quality over quantity is better in the long term. Although preferring quantity can somehow gives a sense of satisfaction as we have a feeling that we achieved more (with little effort) and we have been very productive. But if you think at the meaning of the word productivity: “the effectiveness of productive effort”, you will soon realize that it is better to focus on three tasks and do them well, as opposed to doing ten tasks superficially and with the mindset of “I just want to get rid of this task so I can cross it out from my list”, with the risk of actually having to make them again in the future.